Senior Administrative Assistant - Office of the Vice Provost & Dean of Graduate Studies in Cape Girardeau, MO

Job title: Senior Administrative Assistant - Office of the Vice Provost & Dean of Graduate Studies in Cape Girardeau, MO at Southeast Missouri State University

Company: Southeast Missouri State University

Job description: Position SummarySENIOR ADMINISTRATIVE ASSISTANT
Office of the Vice Provost and Dean of Graduate Studies
Full-TimePrimary Responsibilities:

• Provides full administrative support to the Office of the Vice Provost and the Dean of Graduate Studies, including their calendars - scheduling meetings and internal and external events, and travel arrangements
• Greets visitors, maintains a friendly and welcoming office environment, answers multiple telephone lines, and serves as a resource for inquiries
• Performs computer applications, including word processing, spreadsheet and database, and transcription from a variety of materials
• Assist with academic program and curricular changes within the University and their submissions to MDHE and HLC
• Provides support for institutional accreditation needs and assessment efforts
• Processes budget transactions for Provost, Vice Provost, and Graduate Offices
• Schedules appointments and meetings for various committees and councils
• Organizes and distributes materials and mailings
• Maintains complex, comprehensive filing systems
• Handles confidential materials
• Organizes, attends, and records minutes for Graduate Council meetings
• Coordinates graduate assistantship processes, including annual orientation
• Organizes, attends, and records minutes for various committees, including but not limited to: Academic Assessment, AQIP, General Education Council, Information Technology, Center for Strategic and International Studies (CSIS) Experience, Funding for Results, and other initiatives
• Provides electronic data and summaries from University database system(s)
• Undertakes responsibility for special assignments, projects, and reports as assigned by the Vice Provost and/or Dean of Graduate Studies

Required Qualifications

• High school diploma or GED
• Demonstrated knowledge of Microsoft Office Word, Excel, and Access
• Outstanding administrative support skills
• Excellent interpersonal, verbal, and written communication skills
• Evidence of the ability to work independently with minimal supervision
• Excellent organizational and planning skills
• Demonstrated ability to handle multiple tasks with frequent interruptions
• Experience in handling sensitive and confidential information
• Demonstrated experience and understanding of customer service

Required Information & DeadlineApplication Deadline: To ensure full consideration, application materials must be received by May 11, 2025. The position is available immediately and will remain open until filled.To Apply: Submit the following items by clicking on the APPLY button at the top of the job announcement. Applications submitted without a cover letter/letter of interest and resume will be rejected.

• Letter of interest addressing required qualifications
• Current resume
• Names and contact information of three professional references may be asked for at a later date if not submitted

Additional InformationAbout Southeast Missouri State University (SEMO): Founded in 1873 and accredited by the Higher Learning Commission, Southeast Missouri State University provides student-centered education and experiential learning with a foundation of liberal arts and sciences, embracing a tradition of access, exceptional teaching, and commitment to student success that significantly contributes to the development of the region and beyond. SEMO values access to high-quality, affordable education with a broadly representative student body, faculty, and staff that respects and celebrates a diverse learning community in a global society.Southeast Missouri State University provides an excellent benefits package. For complete benefit details visit our website at

Expected salary:

Location: Cape Girardeau, MO

Job date: Sun, 27 Apr 2025 00:10:40 GMT

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